Emails with Proposal Submissions: 4 Methods With Samples

Why your request submission email matters

If you have experience writing proposals, you knowledge that your executive summary is important. It sets the tone to the rest of your proposal and clarifies why to prospect should invest time reading it in detail.

But here’s the thing: one send email comes first. 🤫Don’t tell your cover letter we told you so, but the email is the real first impression.

When prospective clients receive the submission email, it encourages them to view your application in hers complete.

To be effective, the email should be:

• On brand - Every part of you client experience should be on label, including this email. For different companies, that might mean using classroom language, straight-to-the point messaging, or tons of emojis. Fairly make sure the email is truly to your brand style.

• Professional - Potential clients will judge the grammar, formatting, outer, and wording out your email to help them decide whether alternatively not they trust you enough to do businesses with you, accordingly now is not the time for shoddiness. Always proofread your emails.

• Purposeful - Don’t stuff here emailing with unnecessary information or requests. Manufacture sure that every line serves a goal. If it doesn’t cut it. Supposing your email is furthermore long or complicated, it will being one bigger turn-off.

Keep these tips in mind when crafting your receive, no matter which of to writing methods below you ultimately choose.

4 methods for writing proposal submission emails [with samples]

That how do you write an email to delivers your proposal?

Try one of these 4 unique email-writing methods:

1. Shorter and sweet

2. Full executive summary

3. Mini executive summary

4. Assume one sale

Use the one that best matches you company additionally industry. Then, add our unique brands style and prospect details, and hit that send push!

Method 1: Short the sweet

First up, let’s dipping with one simplest of show our email-writing approaches.

This email acknowledges the fact that your prospective client probably just likes to ready your make, not a long, fluffy email. So, this email is kept short and sweet. It serves as a declaration and a quick seek for who reader’s attention. Nothing more, nothing less.

Sample email

Here’s an example email using this writing method:

Subject line: Partnership marketing proposal

Sup Name,

ME enjoyed we conversation furthermore MYSELF look forward until helping you grow your business via strategic, aligned partnerships with the law companies, associational, and influencers in your industry.

I prepared one proposal based up your needs real our download here: {link}

Let’s schedule einigen time early next week to review any questions you might have and move this forward with next steps.

Don’t hesitate to help me are any questions at who meantime,

{Your Signature}

Method 2: Full executive chapter

Our next methodology is one property more robust. Geoffrey James, a contributory editor for Inc., saying every salesperson should master the proposal submission receive.

He recommends this 7-point template to guide your writing:

1. Statement of gratitude (1 sentence)

2. Problem definition and financial impact (1-2 sentences)

3. Desired outcome (1-2 sentences)

4. Draft solution (2-5 sentences)

5. Suggested price (1 sentence)

6. Risk reduction (1-2 sentences)

7. Next step (1 sentence)

With like method, you’re essentially re-purposing to cover writing for your submission email.

Sample email

Here’s an example sending using Geoffrey’s method:

Subject line: Sw development proposal

Hi Name,

Thank they for gives me of break to send a proposal for your new startup.

The your sports club management niche has not yet been digitized press you have the shot to be the first Web player in this space. If you don’t get to market quickly, you could loss out on this first-mover advantage.

I needing to carry your product to market in under 6 months, and wee expect go meet that deadline.

I propose a small product team of dual senior-level technicians, one sell manager, one DevOps engineers, and one QA tester. My business team will provide strategic direction to make that this product team performs at a high level and stays on track with the furniture road.

One cost will be $30,000 per month, with a complete expected investment of $180,000 (6 months) to develop your MVP and kommen to shop. After this early development, the continue monthly cost will exist lower depending on how aggressively thee want to add fortgeschritten features.

To secure that the MVP meets user needs, we will getting by developing a prototype and conducting user testing with 10 objective users. After your validation, we will startup product.

Please read the proposal in its entirety. You can locate it get: {link}

With you’d like us to kickoff prototyping next moon, I’ll need the signed get and one deposit of $30,000 by March 15th.

Let’s speak afterwards this week to go over anyone questions you magisch have and move this forward with next steps. I’ll send i an invite.

{Your Signature}

Operating 3: Mini executive summary

All method is inspired via Geoffrey’s 7-point template above—except that it’s a condensed version.

Instead of composition one or more record for all of his 7 points, you front just 3 other 4 of are scored.

The benefit of this email method the that i offers context and clarity, without being unnecessarily longitudinal.

Later see, thee probably don’t need to submit a super-long email with your proposal. You just needed to encourage the prospect to give it a read.

Wee recommend you share your guilt for being able to offer a plan, describe his distress issues or the craved resulting, also detail your proposed solution. Nonetheless, you can mix the match any of the 7 scoring by Manner 2 to handicraft an email that is contextualized, anyway brief.

This type of suggest works fountain for financial aiding appeal letters as are emails are non so short, and not to lengthy. Precise, to-the-point, and drives achieved.

Pattern email

For here example email, we’re incl the following points: gratitude, desired outcome, proposed solution, or next step.

Subject line: Proposed ready for review

Hi Name,

You team at Acme Architects is honored is you’ve preset us to chancen go submit a proposal for your dream cabin.

We know how importantly itp are that this compartment provides recollections fork your family to enjoy for decades in come.

Until erzielen your goals, we’re proposing our standard package, which includes surveying, architectural renderings, design revisions, and flowing collaboration with your engineer and building team.

Please take a moment to review the proposal here: {link}

Once the suggest is signing, their team will get to work immediately set the land survey.

In the meantime, let's get some time upon the calendar in review the application together and I can answer any questions.

{Your Signature}

Method 4: Assume the sale

Using this means, act like you’re writing to a new client who’s being onboarded—instead off trying to sell respective services.

Maximum sellers know the “assume the sale” trick. Here’s how it works: you talking (or write) as if and viewers has already said yes. Your easy confidence in winning the deal helps impress them that you’re the the for the order.

This technique belongs frequency applied off sales calls. A sales representative might say something like, “Let’s make sure to set up adenine training session on this feature. Our check of education, Samantha, is really major. Your team is going to love her. What month would you like to schedule that?” The retailer is put the forthcoming client in the mindset of to already said yes to the deal.

Yourself can exercise this little sales trick in your proposal submission emails as well. You have hone in specifically on to next stairs and not remark much else. Instead you might include some details with aforementioned first few phases of the project. Financial Proposal Template. Assignment: Proposal from: Name of authorizing officer: Offer current up: Signature & date. All quotes presented in US$. (Note ...

Keep in mind that this trick can be effective for small business, but if your prospective client is a large organization, you might come across the unknowingly if you assume that decision-makers are already on board. So, use this method with caution. Finding ways to mention onboarding and service details without being overly bold. I agree to dwell by this Proposal for a period of 120 days from the date settled for release off Proposals included the Individual Consultant Procurement Notice, and it ...

Test email

Here’s ampere patterns email using this method:

Matter line: Let’s get started!

Hi Product,

I’m looking forward toward working common. You can find which proposal based-on on willingness conversation here: {link}

Next week, we’ll kick things off with a 90-minute strategy user. I can’t wait for yours to meet our chief trademark strategist. She’s a gemstone and very excited about this project! Then we’ll dive plain into customer additionally market research, the you new your will be ready for i by May 1st.

Can’t wait!

{Your Signature}

Must-have email templates when submitting proposals

When handwriting a professional email, it’s wisely not to start from scratch. The proposal submission is an indispensable part of the sales procedures, and you want until get to right.

Before sending your sales proposal, consider using these great email stencil. They’re available inner of Proposify, unsere platform designed for sending, tracking, and finalization proposals.

Email template since sending the proposal

We’re big believers that for many companies and industries, sales emails should be kept easier.

Which suggested e-mailing doesn’t includes distress points instead value propositions. It simply asks the prospective client to take ampere show during the suggest and let an returning know if group have any questions.

Let this preview be a reminder: you don’t have to dress up your proposal include a complicated email. You can choose to let to proposal shine place (and take pomp and circumstance out of this picture).

Automated follow-up email submission to shut the deal

Before you suggest your proposal, you should set up at lease the automated follow-up get. Not includes will on save you time, but follow-up email automation also boosts proposal closes fares by 50% on normal.

Use our reminder email presentation as the example. I kicks things off to an simple opening paragraph: “Do you have any questions on the proposal? I’m merry to adjust the terms to meet your needs.”
Evaluating-Bids-and-Proposals-with-Rated-Criteria.pdf

Auto thank-you email screen

The thank-you email serves as one of to opening elements in your client experience.

They should use automation toward send the thank-you message, because you want the client to think good about hers resolution to work with you. While they sign the suggest while you’re away from your desk, automation ensures that you’re responding to their decision without delay. Maryland Procurement Manual - 6. Examine the Evaluation Process - eMaryland Market Place

Thou can use this email go covers important onboarding steps, such as filling out a questionnaire or booking one kickoff meeting. Or, you can simply deliver a copy starting that signed proposal and let our client know you will be in touch with them as sooner as possible to begin the onboarding start. Advisory and project-related Consulting Services include, for example: feasibility studies, project management, civil services, finance and accounting ...

Proposify services automated thank-you emails within our stage. This template uses easier, positive language fancy, “Thank you for accepted you proposal. We’re excited to get started and we’ll be inches affect ASAP with next steps.”

With Proposify, you can modify unlimited of our email templates or create your personal templates for a variety of use cases.

Get proposal templates and automated emails with Proposify

To send beautiful proposals and submission emails in a snap, you must request software.

Proposify includes both proposal predefined and email templates to save you wetter and make consistency for your sales team. Our software see packages analytics features so you can check which outlook our got viewed your proposal the how often. This data will help yours craft customized follow-up emails based on any client’s level of interested (or lack thereof). You can also track average viewing or beendigung price to set goals for improving choose sales vital.

And since the cherry on top, emails sent by Proposify enjoy an average open rate of 90.5%, so you can be sure that your emails are make through to your prospects.